Regulations & Rules
DAIRY CATTLE – DAIRY GOATS – MEAT GOATS – BEEF CATTLE – SHEEP – SWINE – HORSES
DR. KEITH BERKELEY, Superintendent of All Livestock
DICK CHILDS, Assistant Superintendent
RULES AND REGULATIONS:
Due to ever changing health and environmental factors in the agriculture community and the need to protect exhibitors, livestock, and the public, at times it will be necessary alter or deviate from the written rules and policies of the Fair. Therefore, with the consent of Fair officials and in the interest of public safety, official announcements made during or prior to the Fair will take precedent over pre-printed rules and other like materials.
- All youth (4-H & FFA) and open class entries in the Livestock Department must register all animals to be brought to the fair using the Jefferson County Fair’s online registration. Registration can be found at www.jeffersoncountyfairwv.org. All youth (4-H & FFA) entries must also submit a code of practice form that has to be completely filled during project entry. The online livestock registration must be complete by July 26, 2023. Only preregistered animals will be allotted barn space. No Exceptions!
- All livestock must be on the fairgrounds and be in place by 3:30 p.m., Saturday, August 19. No exceptions. Release of all livestock will be Sunday, August 27, 1:00-9:00 a.m. Livestock exhibitor group clean-up will be held on Sunday, August 27, 9:00-11:00 a.m.
- The livestock committee reserves the right to have neglected animals and animals that are not shown removed from the Fairgrounds.
- Competition is open to Jefferson County Residents and 4-H and FFA members meeting requirements of their respective organization.
- All open class breeding animals in dairy cattle and goat divisions must be registered. Sheep and swine must be of good type. Open and youth beef exhibitors may enter purebred or commercial animals. To qualify as a Youth Exhibitor, the exhibitor must be active a Jefferson County 4-H club or an active FFA member of a Jefferson County Chapter. All 4-H and FFA animals must be current project animals according to official 4-H or FFA records. All 4-H and FFA animals must be shown by a 4-H or FFA exhibitors in Jefferson County.
- Livestock entries will be limited to a total of eight (8) animals excluding rabbits and poultry. The livestock department reserves the right to further limit entries because of space limitations.
- Youth exhibitors may exhibit their respective entry in a qualifying open class for the same animal if there is open competition in that class.
- No exhibitor may enter more than two (2) animals per class.
- An animal may only be shown in one division.
- Livestock exhibitors must furnish and attend to their own feed and bedding.
- Each exhibitor is responsible for the care and behavior of their own animals while at the Fair. Exhibitors are encouraged to have liability insurance. Each Division superintendent is responsible for having unmanageable animals removed from the show ring.
- All animals exhibited must comply with health regulations of the West Virginia Department of Agriculture.
- Youth exhibitors are expected to care for, fit, and groom their own animals.
- Horse/ponies are required to stay in the horse barn or arenas at all times, may only be exercised in the arenas, and must have a halter on while doing so. No one is to ride a horse on the fairgrounds except the owner of such animal. Horses and ponies are to be in their respective stalls by 9:00 p.m.; barn closed at 11:00 p.m. The horse wash area may only be used by horse exhibitors.
- Each youth and adult exhibitor of dairy cattle, goats, sheep, swine, beef cattle and horses will receive one weekly
admission pass at no charge. Each 4-H and FFA livestock family will receive one additional weekly pass.
- To aid exhibitors in complying with the Federal Food and Drug Administration residue avoidance program, the Jefferson
County Fair has prepared the following list of tips and guidelines:
- Become knowledgeable of FDA/USDA rules and regulations.
- Use only FDA approved drugs, chemicals and feed additives.
- Read the label carefully. Labeling directions change frequently
- Follow label instructions exactly.
- Observe pre-slaughter withdrawal times precisely.
- Don’t assume that any drug or medication is approved. Be sure it is labeled for use in food producing animals.
- Seek the advice of your local veterinarian, county extension agent and/or agriculture science teacher.
- Inform your veterinarian about your animal’s specific withdrawal requirements. (Inform any veterinarian treating
your animal that it is a market show animal and that it must not be within any withdrawal times at date of show and
- Use caution in feeding medicated feed.
- Do not use any type of tranquilizers.
- Evaluate every substance that goes into your animal.
- Keep accurate records of treatment and medication.
- Don’t substitute medication for sound management.
- Obey the law, obey the rules.
- Jefferson County Fair reserves the right to drug test any animal at the discretion of the Livestock Committee.
- No running or bicycles will be allowed in the barn area.
- Exhibitors are to keep stalls, aisles, and tie areas between barns clean. Trimming Chutes are permitted between barns only. No tie-out areas allowed.
- No youth exhibitors will be permitted to stay overnight on the fairgrounds.
- No generators will be permitted in the livestock barn area.
- The use of mechanical and/or electrical appliances such as fans, lights, dryers, gates, etc., that may be considered dangerous or a nuisance in the barns will be monitored and controlled by the respective Division Superintendent.
- Any attempt to influence or intimidate a judge before or after a show or any attempt to obtain a premium by misrepresentation, shall be reported at once to the Superintendent of Livestock who shall order that such exhibitor be excluded from competition at this exhibition and any premium that may have been awarded shall be forfeited.
- To maintain a high degree of confidence in the livestock shows, the Jefferson County Fair reserves the right to disqualify any animals that have been fitted in an unethical manner or animals for which an exhibitor gives false information.
- Exhibitors may post “Do Not Touch” signs near their animals.
- No one is to have needles, syringes and injectable medications in their possession on the fairgrounds, unless they have written orders from a licensed veterinarian for their use.
- A 4-H or FFA youth exhibitor must be a current member of either a WV 4-H Club or FFA Chapter, and must be enrolled in either program by March 1 of the current year.
- No alcoholic beverages are permitted on the fairgrounds. All barns are to be closed and vacated at midnight.
- Livestock must be inspected by the Fair’s official entry inspection team prior to entry on the fairgrounds on Saturday, August 19, 2023 and may not enter the fairgrounds any earlier. Livestock will not officially be entered for exhibition until after 9:00 a.m.
- No tarps or other obstacles will be hung by exhibitors in the barns as to obstruct the view through the barns, except in the case of bad weather.
- Youth Exhibitor Code of Practice Forms must be fully completed and submitted prior to being considered officially entered for exhibition on August 19, 2023
- Official Fair ear tags are not to be removed from Market animals to be considered valid, unless the 4-H or FFA member contacts and receives instruction to do so from the Superintendent of Fair Livestock. If a tag is lost, it must be reported to and re-tagged by a fair official before fair week. Any animal originally tagged as a market animal that is not being shown as a market animal must have the market tag removed prior to exhibition.
- The Fair Livestock Code of Practice will be enforced, and violators will be sent home from the Fair along with the forfeit of all premium money.
- All 4-H and FFA members with an animal project will be required to enter their respective fitting and showing contest
or forfeit all premium money. Exceptions for disabilities will be granted.
- A 4-H or FFA exhibitor cannot sell any market sale item through the Jefferson County Fair if they have sold any item through a 4-H or FFA Livestock Auction in a neighboring county fair’s sale during the same calendar year.
- Nose rings are not permitted in Market Steers.
- Exhibitor canopies/tents between the barns may not exceed 10’x10′ and should not exceed any physical location markings made by fair officials. Canopies, picnic tables, and alike should not be placed at the ends of the livestock barns without express permission of fair officials.
- Youth livestock exhibitors must be present to sell their animals. Should a schedule conflict arise, the youth livestock exhibitor is required to submit a handwritten request to waive the policy and provide an explanation of their schedule conflict. This statement MUST be in the hands of the Livestock Superintendent TWO WEEKS prior to the beginning of the Jefferson County Fair. A committee comprised of the Livestock Superintendent, Livestock Sale Chairman and the Species Department Superintendent shall meet to consider the request and relay their decision to the exhibitor prior to the beginning of the Fair. Each request will be considered on a case-by-case basis. Should any conflict of interest exist between the exhibitor and members of the committee, such committee member shall excuse themselves and another committee member shall be appointed by the Fair President.
- All youth livestock projects will be subject to all rules and regulations of their respective organization and will be verified with the 4- H agent or the FFA Advisor respectively. This incudes but is not limited to record keeping, quality assurance training, and showmanship guidelines. Failure to comply could result in the exhibitor’s disqualification.
- No grills, smokers, or other kitchen appliances (i.e. refrigerators, microwaves, etc.) are allowed in the barn area. Crackpots are acceptable as long as they are connected safely and monitored.
- Drop or extension cords, if necessary, must be 14-2 or larger and U.L. rated for outdoor use. Cords should be installed above the bedding in the livestock barns.
- 4-H & FFA market animal projects must be owned by the exhibitor by weigh-in for the respective market animal species. All other 4-H or FFA project animals must be owned by June 1 of the respective fair year. Any project animal that is owned in partnership must have appropriate ownership paperwork recognizing the joint ownership and must be presented upon request of fair officials.
- Market animals requiring castration must be recovered and visibly healed prior to exhibition.
LIVESTOCK ENTRY INFORMATION
DAIRY CATTLE – DAIRY GOATS – MEAT GOATS – BEEF CATTLE – SHEEP – SWINE – HORSES
ALL LIVESTOCK MUST BE PREREGISTERED BY JULY 26, 2023. NO EXCEPTIONS
- All exhibitors should be entered as “new exhibitors”. The system does not keep previous years’ records.
- Any issues with the registration process should be reported to
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